Privacy Policy

Solas / Shadow – Privacy Policy

Solas / Shadow (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal data with care. This Privacy Policy explains how we collect, use, share, and protect your information when you use our website and services, including submitting work for exhibitions or joining our mailing list. By using our Services, you agree to this policy.

1. Information We Collect

We collect information that you voluntarily provide when interacting with Solas / Shadow, including:
Personal Information:

Name, email address, country of residence, website or social media links you provide when contacting us or submitting work.

Submission Information:

Photographs, titles, descriptions, and other materials you upload for exhibitions or open calls.

Technical Information:

Data collected automatically through cookies or similar technologies, such as IP address, browser type, and device data.

Payment Information:

If you make a payment (e.g., submission fee), your card and payment data is processed by third‑party providers (such as PayPal). We do not store full credit card details.

2. How We Use Your Information

We use your information to:

Process and review exhibition submissions and open calls.
Communicate with you about your submissions, payments, or inquiries.
Display and publish selected works on our website, social media, and promotional materials with proper credit.
Improve and secure our website and Services.
Send newsletters or updates if you opt in, and manage your preferences.
Comply with legal obligations.

3. Cookies and Tracking

We use cookies and similar technologies to improve your browsing experience and understand how our website is used. You can manage cookie preferences through your browser settings.

4. Sharing and Disclosure

We do not sell or rent your personal information. We may share your information with:

Service providers (such as website hosts, payment processors) who support our Services and are contractually obligated to protect your data.
Legal authorities if required by law or to protect our rights.
With your consent in specific circumstances.

Submitted images and related materials may be publicly displayed and promoted by Solas / Shadow with appropriate credit.

5. Data Retention

We keep your personal information only as long as necessary to provide our Services or comply with legal obligations. Information associated with exhibition submissions may be retained for administrative purposes or legal compliance.

6. Your Rights

Under UK data protection law (including the UK GDPR), you may have rights regarding your personal data, including:

Access your personal data we hold.
Correction of inaccurate information.
Deletion of your data (subject to legal obligations).
Restrict or object to processing.
Data portability in defined circumstances.
Withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at info@solas-shadowgallery.com.

7. Children’s Privacy

Our Services are not intended for individuals under 18. We do not knowingly collect personal information from children under this age.

8. Data Security

We implement reasonable technical and organisational measures to protect your data from unauthorised access, loss, or misuse. However, no system can be guaranteed 100% secure.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of our Services after changes indicates acceptance of the updated policy.